About this opportunity
Opportunity Overview
The International Rescue Committee (IRC) is hiring an Administrative Assistant for its New Jersey office, a part-time role working 15 hours per week on Tuesdays and Thursdays from 9:00 am to 5:00 pm. The position pays $23.50 to $24.75 per hour and runs through September 30, 2026. This is a fully in-person job based in a standard office environment. The person in this role handles the front desk and keeps the office running smoothly. That means greeting visitors, answering phones, managing office supplies, maintaining equipment like copiers and printers, and making ID badges for new staff and interns. The role also involves coordinating shared spaces like conference rooms and classrooms, processing mail daily, and keeping track of donations inventory. The position reports to the Operations Manager. IRC was founded in 1933 at the call of Albert Einstein and has grown into one of the world's largest humanitarian organizations. It operates in more than 40 countries and 29 U.S. cities, responding to major crises by restoring health, safety, education, and economic wellbeing for people affected by conflict and disaster. The New Jersey office serves refugees and other clients resettled in the area, so the work directly supports people rebuilding their lives. New Jersey offers a dense, diverse working environment with easy access to both New York City and Philadelphia. The state has a high cost of living compared to the national average, especially for housing and transportation. Public transit options are solid, and the office environment reflects the multicultural communities IRC serves. This position is represented by the OPEIU union and follows the terms of a collective bargaining agreement.
Responsibilities
- Greet visitors, determine their needs, answer basic questions, and direct them to the appropriate staff or department
- Manage visitor flow during peak periods such as open office hours
- Answer and direct incoming telephone calls, take messages, and respond to basic questions
- Assist with safety and security measures as required
- Order and maintain office supplies, reviewing inventory and monitoring prices
- Maintain office equipment including copier, fax, printer, scanner, and projector, arranging for maintenance and repair as needed
- Maintain donations inventory
- Make ID badges and maintain office photo lists
- Ensure new staff and interns have access to ID cards, swipe cards, and office keys
- Coordinate calendaring and use of shared spaces such as conference rooms and classrooms
- Receive and distribute mail, processing outgoing mail and depositing it in the mailbox daily
- Comply with agency policies and protocol
- Complete other tasks and projects as directed by the supervisor
Benefits
- Hourly pay of $23.50 to $24.75, with exact offers based on work location, candidate experience, and skills
- 10 sick days per year
- 10 US holidays per year
- 20 to 25 paid time off days depending on role and tenure
- Medical insurance starting at $163 per month
- Dental insurance starting at $6.50 per month
- Vision insurance starting at $5 per month
- Flexible spending account for healthcare and commuter costs
- 403b retirement savings plan with immediately vested matching
- Disability and life insurance
- Employee Assistance Program available to staff and their families for counseling and mental health support
Requirements & Qualifications
- High school diploma required; some university education preferred
- Fluency in English with strong verbal and written communication skills required
- Fluency in Spanish strongly preferred
- Ability to speak additional languages common among IRC clients is a plus, especially Haitian Creole and French
- Demonstrated proficiency with Microsoft Office programs including Excel, Word, and Outlook
- Must be well-organized, reliable, professional, detail-oriented, and flexible
- Desire to work as a team member and in a multicultural workplace
- US work authorization required
How to Apply
- Review the full job description and confirm you meet the qualifications, including US work authorization and the required schedule of Tuesdays and Thursdays.
- Prepare your application materials, highlighting your administrative experience, language skills, and proficiency with Microsoft Office.
- Click the Apply button below to submit your application.
Official Application Strategy & Insights
Selection Committee Priorities
- •Academic/Professional Alignment: Ensure your statement explicitly ties your past work in to International Rescue Committee (IRC)'s strategic goals.
- •Leadership Evidence: Selection panels heavily weigh demonstrated initiative, community impact, or research output.
- •Financial & Language Prerequisites: Confirm if Medium of Instruction (MOI) certificates can substitute for formal standardized language test fees.
Required Document Verification
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